• Diverse and interesting work
• Flexible work arrangements with a great culture
• Project management or data analysis skills are welcome

About SMEC

SMEC provides unique opportunities to work on large scale infrastructure and water sustainability projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

The Role

We are seeking a detail-orientated Project Administrator to provide administrative support to our water infrastructure team. The Project Administrator is instrumental in the development and production of project deliverables within all facets of project administration, document control, data processing and general administrative support to the project. Working closely with our engineers and scientists you will be a vital member of the team supporting our project and the broader administrative team with professional administrative support. To be successful, you must have excellent communication, time management and interpersonal skills. We're looking for someone with the right approach to work and a passion to prepare proposals and documents, create and monitor projects in SMEC’s systems and provide general admin support in a corporate environment.

Key Responsibilities

• Assisting with preparation of bids and submissions
• Supporting the financial functions of the team, including resourcing projections, project invoicing and monthly reporting
• Preparing, coordinating and distributing documents, reports and presentations
• Assisting with providing effective administrative support and coordination of the local team
• Establish and maintain project controls systems and procedures that assist in the development and production of project deliverables. 
• Take an active role in formalising and managing the Project Management, Project’s Quality Assurance, WHS and Document Control Procedures adhering to SMEC’s policies and procedures.
• Ensuring analysis and site tasks undertaken meet appropriate technical standards and requirements of the client and SMEC

About You

• Excellent verbal and written communication skills to advise and guide project delivery in a pro-active manner
• Minimum 4 years’ experience working in a similar role. Ideally within infrastructure projects
• Ability to take initiative & work with minimal guidance
• Solid organisational and time management skills, with high attention to detail
• Intermediate to advanced MS Office / ERP / CRM / Financial Software skills
• Ability to build and maintain trusted and effective relationships with key clients and stakeholders, and deliver excellent service

What we offer:

• Flexible work arrangement to support work/life balance
• Ethical client base and project work
• Opportunity to work alongside and be mentored by industry leaders
• Professional Development Programs from graduates to leaders through mixture of inhouse programs and external courses as well as tertiary education financial assistance
• Dynamic career pathways and opportunities to work on projects nationally and internationally
• Purchased additional annual leave
• Generous paid parental leave (primary and secondary)
• Wellbeing benefits

How to apply

All applications must be submitted online.

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn't require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!